Basic Functions The Scholarship Manager will implement and manage scholarship programs, including Caritas, TTWCI, and Emergency Tuition Assistance through the Office of Catholic Schools in order to effectively deploy the funds for need based scholarships to families while adhering to donor requirements. In addition, the manager will administer scholarships with the coordination of local leadership and a review committee from OCS. The manager will act as a liaison between Archdiocesan schools and OCS to ensure all applications are complete and processes are understood. The manager ensures all programs are implemented, communicated, and understood by all schools as well as OCS colleagues. The manager will coordinate with the Office of Stewardship and Development to ensure all awards are made in compliance with donor requirements and the Finance Office to ensure the timely distribution of funds. The manager will work with these departments to seek continuous improvement of programs and inter-departmental requirements as defined. Duties and Responsibilities 1. Manage availability of all scholarship funds and awards.* 2. Manage all aspects of the scholarship administration processes (e.g., Caritas (including general, restricted, TTWCI endowment and AOC funding) and similar programs (e.g., Berens, Fama, Hough, etc.) as well as the Emergency Tuition Assistance program) from the application through the award life cycle including: application design, coordination of review meetings, communication with local principals, overseeing award notifications to applicants and processing of scholarship applications and payments. 3. Develop and continuously improve policies and procedures, both locally and for OCS.* 4. Manage the relationship with the financial aid vendor/s for processing scholarship applications. 5. Manage the maintenance of the scholarship database including: entering funds, awards, and other information as needed. 6. Manage the scholarship notification and donor acknowledgement processes. 7. Work with local leadership, as well as OCS colleagues to train, implement and communicate the process and life cycle of all scholarship programs at the local level, as well as provide support as needed; includes supplying the family application form and award letters.* 8. Oversee the gathering and submission of completed scholarship applications to any relevant scholarship committee, including CEST committee.* 9. Counsel parents, answer phone calls and email inquiries; work with review committee deciding final scholarship amount.* 10. Coordinate with the necessary personnel within AoC to ensure accuracy and adherence to donor requests. 11. Provide reports on scholarship funds as needed to donors and other relevant parties. 12. Identify opportunities to utilize data gathered through scholarship applications to assist with local decision making around tuition, discounting, and financial aid. 13. Provide input on development of AoC capital campaign segmented scholarship policies.* 14. Review and recommend improvements, enhancements, and modifications to the scholarship process when appropriate; includes seeking out best practices in other dioceses, schools, and scholarship granting organizations. 15. Communicate effectively and with timeliness to scholarship recipients, Scholarship Committee, and related parties. 16. Assist with budget management, forecasting, and tracking for all scholarship funds. 17. Work with the Director of Advancement and Scholarships to establish a strategic plan and implementation if/when a school choice initiative is passed. 18. Attends to spiritual and professional development.* 19. Performs other duties as assigned by the COO and Superintendent.*
Bachelor’s degree required. 1+ year experience administration of a scholarship fund on local, regional or Archdiocesan level. Demonstrated Fiscal experience requiring distribution of funds. Office administrative experience required. Strong written and oral communication skills. Proficiency with Microsoft Office Suite intermediate excel database skills. Integrity, attention to detail, responsiveness. Strong interpersonal skills. Team-oriented. Ability to manage deadlines and be responsive to requests. Must demonstrate understanding, respect and support for Catholic Church teaching, mission and values. Hiring preference will be given to candidates who are Catholic. Appreciate role of schools as ministry of the Archdiocese.