Director of Vicariate Operations - Vicariate II
Archbishop Quigley Center
835 N. Rush St.
Chicago, IL 60611-2030
BASIC FUNCTIONS: • Work closely with parishes (churches and schools) to improve their financial results and to ensure their long-term financial stability. • Support parishes in resolving their administrative issues. • Counsel the local vicar to address priority vicariate administrative issues. • Help parishes in attracting, retaining and developing local business staff support. • Support the Parish Finance and Administration group and the Department of Finance in developing state-of-the-art tools, processes and approaches. • Help ensure strong communications and understanding between the Pastoral Center, the local vicar, vicariate leaders, pastors and parish leaders. DUTIES AND RESPONSIBILITIES: • Work closely with parishes to improve their financial performance and to ensure long-term parish financial stability. o Assess parishes against best practice standards in key areas of financial and administrative management (e.g., stewardship, staffing, school tuition setting and management, spend management, capital planning). o Analyze parish (church and school) financial trends and identify priority opportunities for improvement. o Help parishes develop action plans to make identified improvements; work with pastor, parish staff and parish councils to ensure buy-in and ownership. o Review parish audit reports and ensure parishes respond to findings about gaps in accounting and control procedures. o Support and track implementation of action plans; develop pattern of regular follow-up and process for regularly elevating issues of poor implementation. o Review and provide feedback on parish budgets; submit to vicars for final approval • Support parishes in resolving their administrative issues. o Act as primary reference for parishes on administrative topics; serve as liaison between parish issues, the local vicar and the Pastoral Center. o Counsel parishes on the best way to address administrative concerns (e.g., HR, Facilities & Construction, Real Estate, Insurance) by providing “first-level” support and also identifying appropriate expert resources to assist parishes. o Ensure appropriate Pastoral Center experts provide the necessary support to parishes by coordinating efforts and following up to ensure parish needs have been met. • Counsel the local vicar to address priority vicariate administrative issues. o Identify the administrative issues and challenges that need vicar-level attention; support the vicar and deans in developing options and possible solutions. o Support the vicar in developing and implementing a follow-up process for administrative issues. o Keep the vicar and deans informed of all other parish administrative issues. • Help parishes in attracting, retaining and developing local business staff support. o Counsel pastors and parish leaders on the types of skills required for a high functioning business manager role. o Provide feedback to pastors on performance of parish’s business manager. o Help screen and interview potential business manager candidates. • Support the Parish Finance and Administration group and the Department of Finance in developing state-of-the-art tools, processes and approaches. o Work with the Parish Finance and Administration group to help develop best-in-class common tools, processes and approaches across vicariates. o Represent the Parish Finance and Administration group as a member of project teams for various Archdiocesan finance initiatives. • Help ensure strong communications and understanding between the Pastoral Center, the local vicar, vicariate leaders, pastors and parish leaders. o Help keep the vicar, deans, pastors, and parish staff informed of Archdiocesan initiatives. o Help vicars and deans understand vicariate issues and concerns. o Serve as a voice of pastors and parishes to help the Pastoral Center develop policies and processes that best fit with parish situations.
Bachelor’s degree, specializing in business administration, accounting, finance or related field. 5-10+ years of related business experience with a strong understanding of financial and accounting concepts. Experience with and understanding of parish life. Strong ability to analyze data and determine implications. High comfort level with Excel and Quickbooks. Strong leadership skills with the ability to communicate at all levels in the organization Ability to assume an advisory role with vicars, pastors and parish leaders. Strong interpersonal skills, including an ability to work in parishes that are ethnically, culturally, and economically diverse. Strong planning and organization skills; ability to handle multiple priorities and tasks. Strong oral and written communication skills. Ability to speak Spanish preferred. Must demonstrate understanding, respect and support for Catholic Church teaching, mission, and values. Hiring preference will be given to candidates who are Catholic
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